Privacy Policy — The Modern Woman Med Spa

Last Updated: November 12, 2025

The Modern Woman Med Spa (“we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, contact us, schedule services, or engage with our staff.

By using our website or services, you agree to this Privacy Policy.

1. Information We Collect

We may collect the following information when you interact with us:

  • Personal Information
    • Name
    • Email address
    • Phone number
    • Mailing address
    • Date of birth (if required for medical care)
    • Payment information (processed securely through third-party systems)
  • Health & Treatment Information
    • Medical history relevant to treatment
    • Treatment notes and progress
    • Photos for assessment or results tracking (only with consent)
  • Website & Technical Data
    • IP address
    • Browser type
    • Pages visited
    • Cookies and analytics data

We do not sell personal or medical information.

2. How We Use Your Information

  • Schedule and provide services
  • Contact you regarding your appointments
  • Personalize treatment recommendations
  • Respond to your inquiries
  • Send optional promotional messages (you may opt out at any time)
  • Improve website performance and user experience
  • Maintain internal records and compliance

3. Marketing & Communications

With your consent, we may send:

  • Appointment reminders
  • Special offers
  • Educational content
  • Event announcements

You may unsubscribe at any time by clicking the link in any email or replying “STOP” to any SMS. We do not share your information with third parties for their marketing purposes.

4. How We Share Information

Recipient Purpose
Payment processors Secure billing and transactions
Medical providers / specialists (if requested by you) Coordinated care
Software platforms (e.g., booking system, CRM) Appointment scheduling and records management
Legal authorities Only if required by law or to protect safety

We do not sell, trade, or rent your personal information.

5. Photos and Treatment Results

Before-and-after photos may be taken for medical documentation. We only use patient photos for marketing with written consent. You may withdraw consent at any time.

6. Cookies & Website Tracking

Our website may use cookies and analytics tools to understand site activity and improve user experience. These tools collect anonymous data such as:

  • Pages viewed
  • Time spent on site
  • Browser or device information

You may disable cookies in your browser settings at any time.

7. Data Protection & Security

  • Secure encrypted systems
  • Access limited to trained staff only
  • HIPAA-conscious internal practices

No system is 100% secure, but we take privacy seriously and continuously review our processes.

8. Your Rights

You may request at any time to:

  • Review the information we have stored about you
  • Request corrections to your records
  • Request deletion of non-medical records (where legally allowed)

To submit a request, contact us using the information below.

9. Children’s Privacy

We do not knowingly collect information from children under 13 without parental consent.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a new “Last Updated” date.

11. Contact Us

If you have questions about this Privacy Policy or your information, contact us:

The Modern Woman Med Spa
Santa Rosa, California
Email: info@modernwomansr.com
Phone: +707-579-1102
Website: https://modernwomansr.com